Table of contents
The Mass Instruction Request (MIR) system is a new automated product that has been delivered by the NSSO. The system has been added to the current HR functionality within the Case Management System (CMS). The system is now live with all Government Departments and you will have direct access through your CMS homepage.
The MIRs can be used to update information for individual or multiple officers in a single request. The system will allow for the submission of four specific HR transactions to the NSSO and will use newly created functionality that will ensure data accuracy is greatly improved, HRMS updates are completed more quickly and that PSS instructions are auto-created based on the information supplied.
Mass instruction types
The MIR system is initially available for the following instruction types:
- New/Re-Hires
- Internal Transfers (Now including Allowance & Work Pattern Change)
- Position Changes
- Manager Changes
Your CMS homepage – MIR pagelets (recommended for all users)
To facilitate HR Departments in using the MIR system and to help you track and manage each Mass Instruction transaction, there are four new pagelets available on the CMS Homepage. The video below will show you how to add these.
Approval mechanism
The Approval Mechanism is a quick and easy feature of the MIR system. It allows each HR Department to check/review and approve each instruction, to comply with your own internal audit and data protection requirements. The instructional video below has more detail.
Approval mechanism
HR’s role and responsibility
As Data Controllers, the MIR system will allow each HR have more direct control over their data and the new system will provide a number of other benefits for each department. Inbuilt system validations, Data Protection controls, Audit and Approval mechanisms and expedited NSSO system updates will all greatly improve on the current manual processes in place. Individual transaction tracking and automatic payroll instruction mechanisms are also being delivered.
As information provided by HR will be processed and updated across all areas of the NSSO, HR will need to ensure these instructions are accurate and correct. System validations will greatly assist each Department to ensure accuracy and identify missing or invalid data more easily. Responsibility still lies with each Department in ensuring these instructions are correct.
2022 updates
Payroll ID assignment for civils BP and CP - 22 April 2022
Approver selection - 11 March 2022
Financial Management Services – tickboxes - 25 February 2022
Additional field added - 15 February 2022
Payscale description - 15 February 2022
Payroll IDs for new hires - 2 February 2022
2021 updates
BIC/IBAN validation added - 3 December 2021
Allowances and work pattern changes on internal transfers - 08 June 2021
User guides
The following User Guide and Cheat Sheet documents are provided in the links below. These will provide each HR with instructions on how to make best use of the MIR system.
How-to guide: mass instruction request system
Cheat sheet: mass instruction requests
New hire videos
Due to the volume of information required for a New/Re-Hire instruction, the New Hire video can be viewed in its entirety below, or alternatively you can jump straight to the video guides that explain an individual section of the New Hire form.
New hire part 1: open a MIR, complete date and ID
New hire part 2: personal information and home address
New hire part 3: new position and work schedule
New hire part 4: system access and payroll
New hire part 5: leave and pensions, case details and HRMS
Internal transfer (now including allowance and work pattern change)
Internal transfer process documents
Allowance Document for Internal Transfer
Workshare Pattern Change Document for Internal Transfer
Position change
There are two MIRs which can change an officer’s position information: Position Change and Manager Change. The Position Change MIR can be used to change multiple fields for an officer. See the instructional video below:
Position change
Manager change
The Manager Change MIR facilitates quick and easy updates when the only piece of information changing is an officer’s direct line manager. See the instructional video below:
For Departments who go live with the FMS, please see the user guide and videos below to assist you in adding, removing or adjusting FMS User Access through the MIR system.
FMS User Guide
