Getting started
Expense claims are created by logging into payroll self-service. You can login into payroll self-service here.
A detailed explainer of the payroll self-service can be found at the How-to guide: Payroll self-service for employees.
You can also find a list of step-by-step instructions and videos explaining the various types of expense claims, and how to troubleshoot common problems at our main travel expenses hub.
Expenses deadlines
Expense claims need to be approved by 17.00 on Friday in order to be paid to you on the following Friday. Events such as bank holidays, Easter and Christmas can accelerate these deadlines. Please check the News page for updates on these events, when applicable.
If you cannot see your approver, you will need to contact your local HR and they will arrange for you to be assigned to your correct approver.
Applicable circulars and policy guidelines
Department of Public Expenditure, NDP Delivery and Reform circulars in relation to travel and subsistence are available on www.gov.ie/circulars.
The below circulars apply to expenses for travel:
Circular 23/2021 – Domestic Subsistence Allowances
Circular 13/2019 – Domestic Subsistence Allowances
Circular 18/2018 – Domestic Subsistence Allowances
Circular 07/2017 – Subsistence Allowances Abroad
Circular 06/2017 – Domestic Subsistence Allowances
Circular 05-2017 – Motor Travel Rates
Circular 05-2015 – Subsistence Allowances
Circular 11/1982 – Travelling and Subsistence Regulations
